Track mileage expenses
You can track your mileage-related expenses by logging your trips in Expensify. You have a couple of different options for logging distance:
- Web app:
- Manually create: Manually enter the number of miles for the trip
- Create from map: Automatically determine the trip distance based on the start and end location.
- Mobile app:
- Manually create: Manually enter the miles for the trip and your mileage rate
- Odometer: Enter your odometer reading before and after the trip
- Start GPS: Currently under development and unavailable for use.
When adding a distance expense, the rates available are determined by the rates set in your workspace rate settings. To update these rates or add a new rate, you must be a Workspace Admin.
- Click the Expenses tab.
- Click New Expense.
- Select the expense type.
- Manually create:
- Enter the number of miles for the trip.
- Select your rate.
- If desired, select the category, add a description, or select a report to add the expense to.
- Click Save.
- Create from map:
- Add your start location as point A.
- Add your end location as point B.
- If applicable, click Add Destination to add additional stops.
- To generate a map receipt, leave the Create Receipt checkbox selected.
- Click Save.
- Select your rate.
- If desired, select the category, add a description, or select a report to add the expense to.
- Click Save.
- Manually create:
- Click the + icon in the top right corner.
- Under the Distance section, select the expense type.
- Manually create:
- Enter your mileage.
- Select your rate.
- If desired, click More Options to select the category, add a description, or select a report to add the expense to.
- Click Save.
- Odometer:
- Enter your vehicle’s odometer reading before the trip.
- Enter your vehicle’s odometer reading after the trip.
- Select your rate.
- If desired, click More Options to select the category, add a description, or select a report to add the expense to.
- Click Save.
- Manually create:
